|
Conferencing Facilities and Services
Overview
The Bechtel Conference Center (BCC) offers state-of the-art audiovisual capabilities and an on-site technical manager in a world-class setting to serve a full range of your Stanford meeting needs. With a maximum room capacity of 187 seats, the BCC accommodates a variety of seating arrangements (see layout examples in Room Setup Options below). There are also separate breakout meeting rooms and food service facilities for catered events. The BCC space encompasses the main meeting room and a side room adjacent to the main meeting room. You may also reserve the Encina central lobby and the Oksenberg room (seats 75 theater style) for your event. The BCC is wheelchair-accessible and can be equipped with an assisted listening system upon request. Full details about the BCC's facilites and services are provided below.
Room Set-up Options
The BCC maintains a complete on-site inventory of modern conference style furniture. There are several standard room set-up options illustrated below. The conference center's technical manager will also assist in designing customized floorplan for any event.
Technical Capabilities
The BCC's technical manager will work with the client to plan an event's technical agenda. Using a full array of audio visual presentation equipment, the BCC is technically self-contained. The facility rental fee includes use of all the BCC's audio visual systems in the conference center, complete with an operator to run the event. The following is a summary of the BCC's technical capabilities:
- Lectern equipped with microphones and laptop-projector connections
- Portable 12' x 16' stage section
- Wireless microphone system
- Wide-format 12' x 7' projection screen
- Wide screen digital video projector; DLP-powered
- Presentation laptop with remote clicker
- Digitally processed automated mixing for speech sound system
- Multi-channel digital theater sound system
- Three camera video production system for capturing event video
- Enhanced lighting control and window treatment
- Access to Stanford wireless network with guest accounts
- Audio and video press feeds
- Video and audio teleconferencing
- Live event webcasting, Flash video encoding
- DVD recording of event (fee varies by event, ask for quotation)
Food Service
Caterers use the BCC's two pantries for staging sit-down dinners. A service entry and separate service elevator enable food service staff to move foods quickly from the pantries to the guest tables. A separate room for buffet service is a favorite feature for self-service lunch and dinner events. Catering companies must submit a certificate of liability insurance with Stanford named as insured prior to working an event. The Stanford client must be present while caterers are on site. Any damage to the premises caused by the caterer is the responsibility of the Stanford client. Additional conditions for food service are posted in the Policies section. A partial list of caterers familiar with the BCC is provided below.
|
|